Staff Positions

Date Posted: March 8, 2024
Application Deadline: Position open until filled; application reviews will begin by March 18
Position Status: Full-time; non-exempt; 37.5 hours per week; hybrid work
Compensation: $26 hourly, plus full medical and dental insurance, transportation benefits, PTO, work/life balance, and professional development opportunities
Reports to: Director of Operations and Equity

Do you want to use your administrative and bookkeeping skills to make a difference in our community? Do you want to be a part of a creative, values-led staff committed to providing abundantly accessible arts education for our region’s young people? Are you looking for a workplace with excellent benefits, work/life balance, a focus on equity and anti-racism, and collaborative co-workers?

Arts for Learning Northwest (formerly Young Audiences of Oregon & SW Washington) is seeking an energetic and experienced individual with strong organizational skills to join our team of arts administrators working to champion arts education for all. This role is a crucial part of our organizational structure, providing a solid internal foundation for our mission-centered programs which serve 50,000 students every year. 

This Operations and Finance Administrator will be responsible for assisting with day-to-day operations of Arts for Learning Northwest, a mid-sized arts and education nonprofit organization. This includes weekly bookkeeping, payroll, and database administration in order to support our busy programming and development teams. This position is hybrid and, while full-time, only requires 2–3 days per week onsite in our Portland office.

We encourage applicants from historically underrepresented genders and communities who are excited about this opportunity to apply even if your experience and qualifications diverge from what we list below.

In the role of Finance and Operations Administrator, we'll count on you for:

• Full Charge Bookkeeping
  • Payroll preparation and execution
  • Cash flow monitoring
  • Posting and journalizing of invoices
  • General ledger posting
  • Balance sheet and general ledger reconciliation
  • Journal entries
  • Ongoing year-end financial forecasting
  • Vendor payables and receivables management
• Employee Benefits Administration
  • Employee enrollment, change and termination
  • Health plan and insurance maintenance
  • Personal time bank tracking
• Database Administration
  • Salesforce administration
  • Support programs and development teams in data and systems management
• Additional Administrative Support
  • Tracking and maintaining internal systems and supports
  • Collaborating with the Operations Team for increased organizational efficiency
  • Support operations team with regard to HR processes
  • Additional tasks identified by organizational leadership as they emerge

Strong candidates will have excellent bookkeeping skills; a keen eye for detail matched with perspective on the big picture; the perspective and experience to anticipate organizational needs; the ability to set priorities and meet deadlines; and the disposition to thrive in a highly collaborative, friendly, small office environment passionate about its mission.

Requirements for this position:

• 2+ years of experience in bookkeeping and payroll administration
• Fluency with Quickbooks and Excel
• Familiarity with Salesforce
• Excellent communication skills and cultural fluency
• A commitment to equity and anti-racism and willingness to be a part of our organizational Equity Commitment

Strong candidates will also possess:

• Familiarity with IT systems
• Capacity for creating and maintaining organizational structures to support a diverse team
• A desire to use your organizational skills to create impact in your community
• The ability to collaborate and problem-solve with team members
• The ability to balance competing priorities and navigate overlapping deadlines with grace and flexibility

Submissions

Submit cover letter and resume to the Director of Operations and Equity at [email protected].

Please use your cover letter to answer the following questions:

1. In one paragraph, please describe: what is your experience in finance administration, operations, or related fields that make you a suitable candidate for this role?
2. In one paragraph, what is the area of this job where you will shine? What is the area where you will need additional support or skill-building?
3. What interests you most about Arts for Learning NW's mission and how do you envision contributing to it in this role?

Three references will be requested if candidates are invited to interview.

ALNW is an equal opportunity employer that celebrates diversity and does not discriminate in employment based on race, ethnicity, culture, gender, gender expression, color, military service, age, sexual orientation, religion, physical and mental ability, or any other basis covered by appropriate law.

 

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About the Organization

Established in 1958, Arts for Learning NW (ALNW, formerly Young Audiences of Oregon & SW Washington) has become the region’s most comprehensive arts-in-education non-profit organization, serving kids, teens, and families in partnership with artists, educators, and other community partners. ALNW provides teaching artist residencies, workshops, and performances across a dazzling variety of art forms for young people in formal and community PK-12 educational settings. We also offer training and support for artists to be more effective educators, give classroom teachers the tools to integrate the arts into their teaching practice, and bring fundraising support to schools for their art needs. Central to this service is ALNW’s fantastic roster of independent, professional teaching artists who share their creativity and talent with young people with ALNW’s support.

ALNW is an independently run affiliate of the Young Audiences Network, the nation’s largest network of arts-in-education organizations. Consisting of 29 affiliate organizations spanning the United States, the network is a dynamic platform for collaboration and exchanging of ideas and knowledge in the arts education field.

ALNW’s work culture is mission-driven, collaborative, and creative. The staff is based primarily in the Portland Metro area, with personnel serving Central Oregon based in that region. 

On March 1, 2023, Young Audiences of Oregon & SW Washington officially became Arts for Learning Northwest, a name which better represents our current programming and commitment to equitable arts education. 

You can find more information in our Annual Report.

Equity Commitment

ALNW has an organizational commitment to equity. We are working to become an anti-racist organization that fully reflects the diversity of our community. Candidates from all backgrounds are encouraged to apply, especially people whose experiences and perspectives are underrepresented in the arts, education, and non-profit fields.

Submissions

Submit cover letter and resume to [email protected].