Here is the basic process for scheduling programs with Young Audiences. If you have any questions, please call [do action=”contact-school-liaison”/]
Performances (including Family Arts Night Performances):
- Contact us with the name(s) of the performers you’re interested in (or ask us for suggestions!). You can also make requests for specific programs through the Artist & Program Guide. Just click on the blue “Request this Program” button on a program page.
Other helpful information to have is:- The grades and number of students attending
- If the performer offers more than one performance, which one you are interested in
- Any questions you have about logistics (space, setup, etc.)
- Work with us to determine a date and time(s) for the performance. We may need to confirm the date and time with the performers.
- We’ll send you a contract and invoice. The contract must be signed by your principal and returned to us. The performance is confirmed when we receive the signed contract.
- At least 3 days before the performance, the artist will be in touch with you to confirm all the details.
Rescheduling and Cancellation:
- Canceling within 15 days of the program date: $50 fee
- Canceling within 7 days of the program date: subject to full payment
- School may reschedule without being assessed any fee if the change is due to illness, inclement weather, or other unforeseen circumstance.
Payment:
Due within 10 days following the program. Please do not pay the artist directly. Mail payments to:
Young Audiences of Oregon and SW Washington
[do action=”address”/]
Residencies and Workshops (including Family Arts Night Workshops):
- Contact us with the name of artists you are interested in or ideas about curriculum you’d like to support with a workshop or residency. It’s helpful if you can tell us how many classrooms will be participating and a rough idea of dates. You can also make requests for specific programs through the Artist & Program Guide. Just click on the blue “Request this Program” button on a program page.
- We’ll pass along your information to the artist, who will then contact you. If they are not available, we will contact you.
- You will work out the details of the programming with the artist in a face-to-face planning meeting (for Residencies) or by phone and e-mail (for Workshops).
- You or the artist will send us the Residency Planning Contract or the Workshop Contract that has been signed by the artist and your principal.
- We’ll send you an invoice.
Rescheduling and Cancellation:
- Canceling within 30 days of the program date: $50 fee plus the costs of the planning meeting, completed prep hours, and, if applicable, any supplies that have been purchased.
- Canceling within 15 days of the program date: full payment for the planning meeting, prep hours, all classroom sessions and any purchased supplies.
- School may reschedule without being assessed any fee if the change is due to illness, inclement weather, or other unforeseen circumstance.
Payment:
Payment for workshops and residencies less than 30 days in length is due upon completion of service. For residencies over 30 days in length, 50% of payment is due at midpoint of service and the balance upon completion.
Please do not pay the artist directly. Mail payments to:
Young Audiences of Oregon and SW Washington
[do action=”address”/]